Validating data in excel 2003
A6, but not A2, A4, A6, A8. Options are provided for validating whole numbers, decimals and dates Select the required option from the list Select an operator from the Data list Complete the necessary fields by entering the value or refering to a cell or range of cells that hold the validation criteria The example below is validating entries to not accept a date in the past Click Ok. It can be circumvented by pasting data into the cell, or by choosing Edit Clear ClearAll 1. Creating a list of options Using Data Validation you can create lists of items for the user to select from. This can be unchecked if you want the functionality of the list, but would like users to be able to enter items that are not in the list Click Ok Now when a cell is selected or invalid data entered, the Data Validation messages will appear providing assistance to the user. Click in the Name box, to the left of the formula bar Type a one-word name for the list, e.
Select the cells in the list. Data validation is not foolproof. Click in the Name box, to the left of the formula bar Type a one-word name for the list, e. With data validation, you can: It can be circumvented by pasting data into the cell, or by choosing Edit Clear ClearAll 1. In this example, the list will be stored on a sheet named Lists. Allow Entries that are not in the List To allow users to type items that are not in the list. Ensure the Show error alert after invalid data is entered check box is checked so that data entries are validated. From the Allow drop-down list, choose List In the Source box, type an equal sign and the list name, for example: Data validation is a tool that helps you control the kind of information that is entered in your worksheet. Click OK, to close the Data Validation dialog box. Create a List of Items If the list of options is more than a couple of items, it will be easier to maintain if you type the list on a worksheet. Now when the user clicks on a cell to enter data, the list of entries will appear. This will prevent spelling mistakes, typos and usually speed up data entry. To select a range name, instead of typing it: Data Validation also enables the creation of messages to assist the user when entering data and warn them of incorrect enries. Your browser can't show this frame. Creating a list of options Using Data Validation you can create lists of items for the user to select from. The image below shows both messages displayed. List items can be typed in a row or column on a worksheet, or typed directly into the Data Validation dialog box. A6, but not A2, A4, A6, A8. This method of Data Validation is case sensitive -- if a user types YES, an error alert will be displayed. The list must be in a single block of cells -- e. Apply the Data Validation Select the cells in which you want to apply data validation From the Data menu, choose Validation. Name the List Range If you type the items on a worksheet, and name the range , you can refer to the list from any worksheet in the same workbook. Click the drop list arrow for the Allow field and select List In the Source field, either type the entries for the list seperated by commas, or select the range of cells holding the required entries Ensure the In-cell dropdown checkbox is checked so that the list appears as a drop down menu Click Ok Data Validation is applied to the selected cells.
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